Maxwell Stephens Ltd

Facilities Manager

Location
Germany (DE)
Salary
Circa €65,000 + Package & Opportunities
Posted
09 Apr 2018
Closes
09 May 2018
Ref
PR/000391
Contract Type
Permanent
Hours
Full Time

Maxwell Stephens are currently recruiting an exciting opportunity for a Facilities Manager in Central Germany.

The Facilities Manager will lead a team to ensure management of the day-to-day client activities for assigned property/facility and support the Senior Facilities Manager by being the on-site key point of contact for key stakeholders and/or client. The role will have responsibility for service quality, helpdesk task resolution, maintenance and operations, contract services, safe working practices, purchasing of material, equipment & supplies and site budgets accuracy.

What the job involves:

Leadership

  • Manage and coach team
  • Develop and sustain a high-quality well motivated team
  • Ensure high staff morale, trust and work ethics
  • Build and maintain an environment that supports teamwork, co-operation and performance excellence within team
  • Mentor and enable Training & Development of team members

Client/Stakeholder Management

  • Proactively engage stakeholders to ensure that on site client’s expectations are met
  • Build and develop effective client / stakeholder relationships across multiple levels of the organisation
  • On-site key point of contact for Facilities in the client’s premises

Procurement & Vendor Management

  • Ensure vendors are well-managed, delivering services on time and within budget
  • Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as company best practice

Contracts Management

  • Plan and manage all contracts to ensure that they are professionally delivered at the right costs
  • Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
  • Ensure contracts are continually assessed to deliver best value to the client

Finance Management / Cost Control / Profitability

  • Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Code of Ethics
  • Ensure financial processes are followed at all times

Health & Safety Management

  • Ensure the provision of a safe working environment
  • Ensure compliance with statutory regulations on fire, health and safety standards

Site Operations Management

  • Recommend continuous quality improvement practices and implement Industry Best Practice operations
  • Implement building procedures and performance measures and ensure they are maintained at all times
  • Ensure all Critical Environment (CEM) requirements are met
  • Review existing operations regularly to reduce costs and improve operational standards
  • 24/7 emergency call support and site attendance is required

Risk Management

  • Ensure a property risk management program including audits is implemented and maintained
  • Ensure disaster recovering and business continuity plans are implemented and maintained
  • Ensure escalation procedures and incident reporting procedures are implemented and in place
  • Assist in the development of guidelines and strategies to ensure compliance with the company business conduct
  • Achieve Key Performance Indicators and Service Level Agreement

Sounds like you? To apply you must be able to demonstrate the following skills and experience:

Ideal Experience

  • Tertiary qualification in facilities management, building, business or other related field &/or 3-5 years’ experience in facilities, property management, hospitality or related field
  • Experience working in Financial Services/Banking environment
  • Excellent people skills and ability to interact with a wide range of client staff and demands
  • Knowledge of Occupational Safety requirements
  • Strong PC literacy and proven ability to manage daily activities using various systems
  • Demonstrated experience with continuous improvement initiatives (highly desirable)
  • Knowledge of vendor management for specialized services
  • Knowledge of critical facilities and a understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
  • Proven capacity to understand and interpret commercial contracts
  • Budget management and financial analysis skills

Other Personal Characteristics

  • Strong communicator – Good presentation skills and possesses strong verbal & written communication skills also an active listener
  • Passion for quality – has an eye for detail to make sure the best delivery of services
  • Self-motivated; confident & energetic
  • Ability to effectively deal with stressful situations
  • Flexible – able to adapt to rapidly changing situations
  • Strongly goal-oriented – able to focus on meeting all performance targets
  • Is a team player – able to cooperate and work well with others to meet targets
  • Proven ability to initiate and follow through with improvement initiatives
  • Exhibits honesty & trustworthiness
  • Open to new ideas & willing to challenge status quo

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