Facilities Manager - Corporate Offices

Location
London
Salary
£60000.00 per annum, Benefits: 15% bonus plus excellent benefits
Posted
09 Oct 2018
Closes
17 Oct 2018
Ref
TFM-P1700
Contact
Nikki Dallas
Contract Type
Permanent
Hours
Full Time
We are looking for an experienced corporate Facilities Manager to be responsible for the management, monitoring and reporting of all facilities and office services within the London and Dublin offices of this financial services provider - as well as providing support for facilities and office services in Zurich and Singapore. This role comes with a 15 per cent bonus on top of the salary plus an excellent benefits package including excellent health and medical insurance, life assurance, pension, dental, gym and training options The Role
  • Maintaining a high standard of facilities services including cleaning, waste disposal, recycling, maintenance, catering, plants, newspapers/publications, space planning, insurances, mail services, security, utilities, archive management, PAT testing, shredder maintenance and Health and Safety.
  • Landlord liaison and ongoing oversight of rates, rent and service charges.
  • Completing rent and rate reviews including negotiating fees and appointment of agents, liaison with landlords, seeking legal input/advice, reviewing proposals and making recommendations
  • Completing environment planning and reporting including bi-annual Energy Savings Opportunity Scheme
  • Maintaining and reviewing Vendor contracts.
  • Ensuring that a superior ‘client experience’ is provided including maintenance of client areas, regular review of refreshment facilities and services and smooth building access.
  • Appointing, managing and monitoring external contractors
  • Preparing annual facilities and administration budgets and monitoring expenditure against the budgets throughout the year.
  • Working with senior management to understand space requirements and layout and organise office moves
  • Ensuring Health and Safety policies and procedures are regularly reviewed and updated, and employees are adequately trained in Health and Safety
  • Liaising with building management to ensure the client are aware of any planned building changes, security issues etc.
  • Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
  • Reviewing and arranging payment of suppliers’ invoices.
  • Co-ordinating administration services including travel, event management, marketing and PA support.
  • Maintaining a high standard of reception services
Experience
  • Fully proficient in all areas of Facilities Management with the ability to work independently to solve issues.
  • Understanding of commercial leases and the landlord/tenant relationship.
  • Experience of handling more than one office location.
  • Experience of dealing with service budgets and invoicing.
  • Experience in Health and Safety Management.
  • Experience of managing a team essential.
  • Membership of BIFM, or other Facilities Management qualification preferable


All CVs must be in English and in Word.
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