Building Services Assistant - M&E / Maintenance

Location
London
Salary
£30000 - £32000 per annum
Posted
09 Oct 2018
Closes
06 Nov 2018
Ref
TFM-P1694
Contact
Gemma Kennedy
Specialist Area
Engineering, maintenance
Sector
Legal
Contract Type
Permanent
Hours
Full Time
An international law firm headquartered in London is seeking an excellent Building Services Assistant with hands on M+E skills to join their Facilities Management team. The ideal candidate will have a minimum of two years working experience within the facilities and support world, with experience of help desk, office and furniture moves and maintenance tasks. Experience managing a small team of post and reprographics staff would also be advantageous. <B>You must be able to perform minor repairs and maintenance.</B>
<H2>The Role</H2>
<ul><li> Administer the facilities management computer system (CAFM) for help desk queries, preventative and reactive maintenance tasks, asset register management, contractor and services information, work orders, and invoice correlation to ensure the system is up to date and accurate. This involves working closely with the Building Services Manager (BSM) to ensure all data is captured accurately and on a timely basis.
<li> Assist the BSM with co-ordination of PPMs, daily maintenance and routine tasks as indicated on the CAFM system.
<li> Assist the BSM with daily and weekly health and safety inspections of the building (such as fire extinguishers, floor boxes, trip hazards) as outlined in the departments' schedule.
<li> Conduct and record all aspects of DSE Assessments, including follow up actions. Keep DSE spreadsheet updated.
<LI> Conduct out of hours tasks as agreed with the Building Services Manager.
<LI> Supervise a small team of postal / reprographics staff
<LI> Ensure conference rooms set up/set down in a timely manner on a day to day basis which may at times have to be done at short notice. To include working closely with the marketing team for room set ups for client events.
<LI> Liaise with fire wardens and first aiders to ensure their training is kept updated. Also ensure updated lists are forwarded to HR and displayed throughout the office.
<li> Assist with some basic DIY tasks such as fixing a pedestal locks, removing or fitting pin boards.
<li> Review and update departmental floor plans with text and initials (on CAD drawings) after every internal move by using the weekly company global movement list. Keep floor plans updated on department floors.
<li> Assist the BSM with internal office moves. This will include liaising with departmental supervisors regarding desk allocations, crate requirements etc. This may at times involve lifting of loads such as furniture and files. Maintain the facilities move spreadsheet.
<LI> The role may at times require working at heights and on ladders, working in confined and restricted spaces to carry out DIY tasks under the supervision of the BSM. </UL>
<H2>Experience</H2>
<UL><LI> Experience working in office services environment (post room).
<LI>Minimum 2 years supervisory experience as will be team leader to 3 office services assistants.
<LI>Knowledge of mechanical/electrical aspects to an office within a multi-tenanted building to include co-ordinating the likes of PAT testing, FCU maintenance within our demise. Dealing with day to day air con issues with building management and having an understanding of BMS software.
<LI>Previous experience dealing with building management in relation to building services issues such as security and fire procedures.
<LI>Must be hands on - handyman skills to fix minor things around the office such as replacing key on pedestal, fixing shelf, hanging pictures.
<LI>Dealings with furniture contacts in relation to our move e.g. repairs, cleaning, converting a desk from sit/stand enabled to sit/stand ready.
<LI>CAD experience helpful but not essential as training will be provided.</UL>

All CVs must be in English and in Word.
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