Moves and Occupancy Specialist

1 day left

Location
Shoreditch
Salary
Negotiable dependent on experience
Posted
18 Oct 2018
Closes
18 Nov 2018
Specialist Area
Building design, planning
Sector
Consultancy
Contract Type
Permanent
Hours
Full Time

Working for an International client with a passion for delivering a first class service and the opportunity to develop your skills into a sucessful career

The client - International Technology client with a vibrant and inspirational atmosphere, a large portfolio of buildings across the world with a large campus in London.

The role

The MAC & Occupancy Specialist (Moves, Adds & Changes) reports daily to the site Facilities Manager. His/her main function is to coordinate the logistics of people/desks movements within the organisation with detailed planning and flawless execution. Work in coordination with / support from the EMEA Space Planning Program Manager through agreed process and procedure.

Responsibilities:

  • Manage and plan general people/desks moves (from individual to medium and large displacements).
  • Manage assets – addition/removal/ordering of furniture and special equipment.
  • Coordinate and track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
  •  Assign desks for new hires in close liaison with relevant HR or Hiring Manager.
  • Communicate clearly and professionally with business stakeholders handle general internal queries, clarify concerns and identify solutions.
  •  Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings.
  • Generate and manage headcount forecasts with extreme accuracy.
  • rganise, schedule and monitor own work transparently so that Building Operations Coordinator/Office Services Coordinator can easily provide support.
  • Handle MAC related Trouble Tickets (remedy) promptly and accurately, provide timely responses and manage overall traffic.
  • Manage local key suppliers providing us with frequent support.
  •  Prepare for/attend the weekly MAC meeting with FM team .
  • Compile specific and accurate MAC Weekly statistics as well as monthly reports.
  • Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.


 

Key Skills & Qualifications:

  • Previous experience in a facilities or similar role
  • good verbal communication skills
  • organisation skills
  • excellent administration and MS office skills
  • attention to detail

The role is Monday-Friday 8-4pm with flexibility required. Salary is negotiable based on experience.

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