Maxwell Stephens Ltd

Facilities Manager (12 Month Contract)

5 days left

Location
London (Central), London (Greater)
Salary
Circa £40,000 + Package & Opportunities
Posted
15 Nov 2018
Closes
15 Dec 2018
Ref
PR/000533
Hours
Full Time

Our client, a leading educational establishment, are now looking for a Facilities Manager to supervise and monitor the delivery of a range of maintenance and facilities services for a 12 Month Contract to cover a maternity cover.

To provide a key point of contact for building users within the designated area on maintenance and facilities services issues.

Main Duties and Responsibilities

  • Assist and support the Senior Facilities Manager to ensure the provision of efficient, effective maintenance & facilities services within a delegated site or group of buildings.
  • Oversee/monitor the safe, efficient and effective provision of services; give instructions to staff and contractors and monitor progress, standards, costs etc.; initiate and manage the resolution of routine problems arising
  • Proactively develop and maintain effective customer/stakeholder relationships through a network of key contacts.
  • Proactively identify opportunities to improve services and facilities within the Area; initiate minor improvement work or service variations within delegated budgets.
  • Deputise for the Senior Facilities Managers by attending relevant committees, working groups, project teams etc.
  • Monitor, report and take appropriate actions in respect of fire safety issues, including the storage of materials, fire door operations, smoke/heat detectors etc.
  • Liaise closely with client departments; monitor projects and services to ensure that they meet customer expectations and are delivered to specification, on time and within budget; 
  • Advise and assist in the planning and co-ordination of maintenance and facilities work on site to minimise disruption and inconvenience to users; communicate effectively with client departments re ongoing work, progress etc.
  • Work with Facilities Teams, Room Bookings, client departments and contractors to ensure that events are properly managed and services for events delivered efficiently and with minimum disruption.
  • Communicate effectively with client departments/stakeholders; monitor projects and services to ensure that they meet customer expectations and are delivered to specification, on time and within budget; provide relevant feedback;
  • Liaise with Project Managers and assist in the oversight of projects on site; assess the potential impact of projects on building users and communicate accordingly;
  • Support and assist client departments in the development of briefs and cost estimates for minor works.
  • Oversee and administer the procurement and delivery of approved minor works; liaise as necessary with other Estates teams.
  • Issue or revise work instructions via the Customer Services Centre, work/purchase orders, the system or in person.
  • Assist in the compilation and maintenance of essential records, including asset register, asbestos register, Health and Safety Information and PPM records etc.,
  • Assist in the development of a performance management framework and associated reporting.
  • Carry out pre and post inspections of work to establish resource needs, priorities, working methods and approval of completed works.
  • Liaise with Estates’ contract managers and service providers (e.g. cleaning, waste management, security); contribute to the drafting of service specifications, project briefs etc. via the Senior FM.
  • Compile and co-ordinate data, statistics, financial and performance returns etc.; produce reports as required;
  • Attend and contribute to meetings, presenting information as required;
  • Work with other Senior Facilities teams to provide support, coordination and cross cover across the campus.

Person Specification

  • Practical experience in the supervision and monitoring of estates services/operations using contractors and directly employed staff;
  • Practical knowledge, understanding and application of relevant Health and Safety legislation;
  • Experience of integrated estates management systems and Help-desk operations; financial and performance monitoring and reporting;
  • Excellent inter-personal and communication skills with a customer focused approach;
  • Strong IT literacy skills

Desirable:

  • A relevant professional qualification (Building/Engineering Maintenance, Facilities Management etc.)
  • Project management experience
  • Conversant with developments in sustainability and environmental issues, including energy conservation
  • Experience within complex building and engineering infrastructure
  • Good presentational and influencing skills
  • Experience and understanding of service specifications, contracts, service level agreements etc.

This is a highly diverse and exciting role within a globally-recognised company in the heart of London. Maxwell Stephens are handling this role exclusively for this client, so please apply here without delay.

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